Thank you for your contribution and welcome to the 22nd Futures Conference!
This year, the conference will be held in three formats:
- In-person, which will be held with physical participation at the conference venue, Radisson Blu Marina Palace Hotel in Turku.
- Hybrid, some in-person sessions will also be broadcasted online and virtual participants be able to ask questions and make comments during in-person sessions.
- Virtually organised parallel session program with various workshops. Note that as an in-person participant you will also be able to access all of the virtual sessions with your own pc and headphones.
To see the session’s format, you can access the conference session program. These guidelines are given to in-person and hybrid session speakers and workshop facilitators. Please read the instructions given below and do your best to follow them to help make the conference a rewarding one for all participants.
In addition to the live events on the conference venue, the Futures Conference 2022 is built on a platform called ProspectumLive. Personal links to the platform will be provided as soon as the platform is activated. You will find the program, live-streamed presentations of the keynote speakers, links to the various online sessions and their recordings, poster exhibition, contact information for the other participants, all on the platform.
The platform works on both, desktop and mobile, and it will stay open from 8 June until 31 August, and the programme recordings will remain available on the platform for the conference participants. More details will be available later.
Guidelines for Speakers and Workshop Facilitators
The parallel sessions are scheduled for Thursday 16 June at 09:00–15:00 and Friday 17 June at 9:00–13:50.
In-person Sessions
There will be a chairperson in each parallel track of the session. The chair will introduce the speakers and manage the time to ensure that each speaker has equal time. The chair will also lead the question-and-answer discussion after the presentation. Speakers are also free to bring their own copies of presentations, papers, and other materials to distribute at the conference.
The length of one spoken paper track is 75–105 minutes. There will be 3–5 presentations in each track. The time allocated for each presentation is limited to 20 minutes, including a 5 minutes chaired discussion. The Sessions are scheduled for Thursday 16 June at 09:00–15:00 and Friday 17 June at 9:00–13:50.
You may wish to use a visual aid such as PowerPoint or Prezi to reinforce your presentation and engage your audience. We recommend limiting the number of slides to 4–8 to stay on schedule.
You can submit your presentation in advance, but you can bring your slides on an USB stick as well. If you send your presentation slides in advance, please do so no later than Wed 5 June via futuresconference@utu.fi (name the file Firstname_Lastname.ppt). The moderators who will be in the lecture room for technical assistance will prepare the slides sent in advance on the devices in the conference room or help you with any issue arising with the presentations on an USB stick.
Please go to the associated lecture room at least 15 minutes before the start time of your assigned track. All lecture rooms are equipped with PC computers and data projectors.
Note that we are planning to publish the presentation slides on the conference platform ProspectumLive. If you are not sending us your slides in advance, please do so shortly after the conference. However, if you do not want your presentation to be shared with the conference audience, please notify us via futuresconference@utu.fi.
Note also that the in-person sessions are not recorded.
Workshops with In-Person Participants
The in-person Workshop Sessions will be held in a conference room at the conference venue. Please go to the associated room at least 15 minutes before the start time of your assigned track. All lecture rooms are equipped with PC computers and data projectors. If you need other equipment, please contact the conference secretariat.
The length of a workshop sessions is 75–105 minutes. You can concentrate on facilitating your workshop since there will be a moderator in each session to assist if any such a help is needed.
You can submit your presentation in advance, but you can bring your slides on an USB stick as well. If you send your presentation slides in advance, please do so no later than Wed 5 June via futuresconference@utu.fi (name the file Firstname_Lastname.ppt). The moderators will prepare the slides sent in advance on the devices in the conference room or help you with any issue arising with the presentations on an USB stick.
If you are not sending us your slides in advance, please do so shortly after the conference. However, if you do not want your presentation to be shared with the conference audience, please notify us via futuresconference@utu.fi.
Note also that the in-person workshops are not recorded.
Hybrid Sessions
Some parallel sessions will be organised in hybrid mode (having both in-person and virtual participants). Note that all the hybrid sessions will be broadcasted via Zoom. Recordings of the sessions will be available after the conference on the conference platform.
The hybrid sessions are scheduled for Thursday 16 June at 09:00–15:00 and Friday 17 June at 9:00–13:50.
The audience may comment and ask questions live and by using the chat. There will be a moderator in each session to monitor the chat and assist with technical issues so that the speakers can concentrate on their presentations. Meanwhile, before the hybrid session starts, you can also decide how the session will be carried out. Please clarify with the moderator how to manage chaired discussion via chat.
Hybrid Poster Session
The length of the session is 50 minutes. There will be presentations given in-person and virtually. The time allocated for each presentation is limited to 10 minutes, including a 5 minutes chaired discussion.
The poster session will be hosted, and all poster authors are interviewed during this hybrid session. The audience may comment and ask questions live or by using the chat. There will be a moderator in the session to monitor the chat and assist with technical issues.
Posters will be visible on the conference platform throughout the conference. Note that all the session will be broadcasted via Zoom. Recording of the session will be available after the conference on the conference platform ProspectumLive.
Whether you are participating in-person or virtually, please send us your poster with (Poster_Firstname_Lastname.pdf) via futuresconference@utu.fi no later than Wed 5 June.
- Since posters will be presented in hybrid mode on a screen placed at poster room, posters layout should be landscape (horizontal) and in pdf format.
- Remember that your presentation must be readable from a distance. Keep visual materials simple and clear.
- Rely sparingly on graphs, charts, tables, and pictures, to communicate information where possible. Focus selectively on major findings.
- Simple use of color can add effective emphasis.
- You are free to bring and distribute handouts, papers, or other brochure material for delegates who request additional information at the poster session room.
Thank you in advance for your cooperation and sensitivity in following the instructions provided above. If you have any questions, you can contact the conference secretariat at futuresconference@utu.fi.
Planetary Futures of Health and Wellbeing 